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Resources · 21Free restaurant templates that operators actually use
Checklists, logs, calculators and fill-in documents for running restaurants, in English and Spanish. Every one comes with a short guide on how to use it on a real shift and across several locations. No email wall.
Operations
Operations
Manager Shift Handoff Log
A one-page form the outgoing manager fills at close and the incoming manager reads before the floor: staffing, 86's, cash, comps, tomorrow's must-knows.
PDFWord
Operations
Pre-Shift Meeting Agenda
A one-page, 7-to-10-minute pre-shift agenda: yesterday's numbers, the 86 list, VIP notes, one standard, and section assignments.
PDFWord
Operations
Prep List and Par Sheet
A one-page log that sets par by station, tells the opener what to prep, and builds in FIFO labels and FDA cooling times.
PDFExcel
Operations
Restaurant Cleaning Schedule
A cleaning schedule split by shift, daily close, week, and month, with the sanitizer standard built into every line and a name on every section.
PDFExcel
Operations
Restaurant Manager Daily Checklist
What a GM checks before doors, during service, at close, and every week and month, with the standard written into every line, not just a box to tick.
PDFExcel
Operations
Restaurant Opening and Closing Checklist
A 52-line opening and closing checklist for full-service restaurants: temps, cash counts, sanitizer and a manager close, in English and Spanish.
PDFExcel
Food safety
Food safety
Allergen Matrix Template
Every menu item against the 9 major U.S. allergens, marking what is an ingredient and what is cross-contact risk, plus a column for the safe swap.
PDFExcel
Food safety
Food Temperature Log
A cold and hot holding log plus a two-stage cooling log, built to FDA Food Code 2022 numbers, with a corrective action column that does something.
PDFExcel
Food safety
Health Inspection Self-Audit Checklist
A 53-point self-audit organized the way a US health inspection actually runs, built on the FDA Food Code, so you catch what they'll catch first.
PDFExcel
Hiring & training
Hiring & training
30-60-90 Day Training Plan
A one-page, role-based 30-60-90 day training plan with server and cook examples: what's taught by day 30, performed alone by day 60, owned by day 90.
PDFWord
Hiring & training
New Hire Onboarding Checklist
A day-one-to-30-day checklist with separate FOH and BOH tracks, a named trainer, paperwork deadlines, and the check-in where new hires decide to stay.
PDFExcel
Hiring & training
Restaurant Employee Handbook Template
A ready-to-sign restaurant handbook: tip credit, breaks, harassment reporting, food safety, alcohol service, discipline, and a state-by-state addendum.
WordPDF
Hiring & training
Restaurant Training Manual Template
A role-split training manual for servers, cooks and managers: one page per topic, real food safety numbers, sign-offs, and a version log.
WordPDF
SOPs & recipes
SOPs & recipes
Recipe Card and Plating Spec Template
A one-page-per-dish card with weighed ingredients, method, a plating spec, allergens, hold times and full costing. Print it, laminate it, cook from it.
PDFWord
SOPs & recipes
Restaurant SOP Template
A one-page SOP writer plus a numbered index, so every procedure in the building has a standard, an owner, and a review date.
WordPDF
Food cost & finance
Food cost & finance
Food Cost Calculator
An Excel calculator and printable worksheet that turn ingredient prices and yield into food cost % per dish, the target price, and profit per plate.
ExcelPDF
Food cost & finance
Inventory Count Sheet with Variance
A count sheet and Excel workbook that compares actual usage to POS theoretical usage, so a variance number means something instead of just a total.
ExcelPDF
Food cost & finance
Kitchen Waste Log
A 26-row kitchen waste log with reason codes and cost per line, so waste turns into a pattern you can fix instead of a number you guess at.
PDFExcel
Food cost & finance
Prime Cost and Weekly P&L Tracker
A 13-week prime cost tracker with your target built into the cell, plus a one-page flash report the owner can read in five minutes every Monday.
ExcelPDF
Multi-unit
Multi-unit
Multi-Unit Weekly Ops Scorecard
A ranked, weighted scorecard for up to 8 locations, paired with the district manager visit checklist that explains what a red number alone can't.
ExcelPDF
Multi-unit
New Restaurant Location Opening Checklist
A 120-days-out-to-day-30 opening timeline for a group's next location: permits, hiring, a break-even model and a soft-open plan, in English and Spanish.
PDFExcel
✦ Restaurant Codex
The same checklist, on every phone, with photo proof
Restaurant Codex runs this template as a live task with timestamps, photos and one view across every location. Bring it to a 30-minute working session and we'll set it up on your real operation.