Restaurant Codex Knowledge Base is a shared collection of your group's recipes, SOPs, policies and house-manual entries. You organize entries in the dashboard and share them with selected roles or teams. Staff see the content shared with them in the staff app.
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Knowledge Base
KnowWhat is the standard?
Write the standard once. Every location works from it.
Keep recipes, policies and house procedures current across your group, so each team gets the version written for its role and brand.
Trusted by restaurant groups in 5 countries
On Tuesday, you change a recipe between prep and service, tell one GM, then spend the week answering which version your other locations should use and what changed.
Every location
Keep every team on the same standard.
Write SOPs, policies and manual entries once, then share by role or team and pin them to a brand. Staff get new-recipe notifications.
- Large parties
- At Northside, a host follows the large-party policy before confirming a booking.
- Cash handling
- After Friday close, a GM updates the cash-handling entry for the next shift.
Cash handlingPolicy · House manualUpdated
Count the drawer with a second personRecord every paid outReport any variance before leaving
Shared with
Managers Bartenders
NorthsideRiversideLakesideDowntown
Start with files
Use the files you already have.
Import PDFs with their wording and structure intact. AI pulls recipe details from PDFs or photos, or drafts an SOP from notes for manager review.
- Opening checklist
- A manager imports the opening checklist PDF, keeping its numbered steps.
- SOP draft
- A GM reviews an AI draft for Riverside's Sunday opening before it is saved.
Opening checklist.pdfReading 3 pagesWording kept
- 1Unlock the front door and disarm the alarm
- 2Check walk-in and reach-in temperatures
- 3Turn on the line in order: fryers, flat top, ovens
- 4Set the dining room and restrooms
Review and save
By team
Give each team its working recipe.
Servers get plate recipes with guest descriptions, allergens and Pair and Sell pairings. Kitchen gets batch ingredients, prep steps, yield, shelf life and storage notes.
- Guest description
- A server reads the guest description for the salmon plate before dinner.
- Batch prep
- At Friday prep, a prep cook measures ingredients against the batch recipe.
Front of houseKitchen
Salmon, citrus butterPlate recipe
Seared salmon, charred leeks and a bright citrus butter.
FishMilk
Pair and Sell · Albariño by the glass
Ask Codex Bot
Answer staff questions from your own records.
Codex Bot answers from your recipes and manual, links the entry it used, labels general knowledge and never guesses prices or door codes.
- Closing
- After close, a dishwasher asks Codex Bot what the dish-area closing policy says.
- Split checks
- Before Saturday service, a host checks Codex Bot's guidance on split checks for large parties.
Codex BotHost
What is the dress code for a private event at Downtown?
Answered from
Private event dress codeYour manual · open entry
From one change to every shift
From recipe change to every shift
Import
Import a manual PDF, or a recipe PDF or up to five photos.
Review
A manager reviews recipe details or an AI-drafted SOP before saving.
Share
Share an entry with the roles or teams that need it.
Notify
Staff get a notification when a recipe is shared with their role or team.
Ask
Staff ask Codex Bot and open the entry behind its answer.
Two apps, one set of records
The dashboard · owners and managers
Set the group standard
- Organize SOPs and policies into sections and entries.
- Pin house-manual entries to a brand when needed.
- Review extracted recipe details before saving them.
The staff app · the team on shift
Use the standard on shift
- Search manual sections and revisit favorites or recent entries.
- Open only recipes shared with your role or team.
- Read plate steps with photos and declared allergens flagged.
AICodex Copilot
Change a recipe across the locations you manage.
Codex Copilot edits recipes and manual entries across the locations in your access, and shares recipes with selected roles or teams.
Rewrite the opening checklist entry for Northside using these notes.
Update the batch recipe yield for Riverside to match this prep sheet.
Share the revised batch recipe with kitchen teams at Northside and Lakeside.
Change the guest description for the birthday dessert at Downtown.
Tapiz
220 recipes in two weeks.
Operating knowledge was structured so the team could work from the same standards.
Alejandro Cebeira · Tapiz
Customer result
See how your recipes and house rules reach every team.
Book a Restaurant Codex demo
On the demo, we'll trace how your recipes, SOPs and policies reach each team today, and what it takes to bring them into Codex.
30 minutes, on your restaurants. Pricing per location, quoted on the call.
FAQ
Questions owners ask us.
Staff search manual sections, save favorites, revisit recent entries and open recipes shared with their role or team in the staff app. Codex Bot answers in the language they write in and links to the manual entry or recipe it used.
The 8-Week Implementation Program with the Restaurant Codex team includes weekly one-on-one meetings, hands-on support and ongoing guidance. You work through setup with the team during the program.
Write entries once for the group, then share them with roles or teams across locations. In multi-brand groups, pin an entry to a brand. Staff see only the content shared with them.
Bring the SOPs, policies, house manual and recipes your group uses now. Import a manual PDF up to 45 MB or a recipe from a PDF or up to five photos. People choose English, Spanish (Latin America) or Portuguese (Latin America). AI manual drafts are in English or Spanish.
Knowledge Base works with Operations, Training and LMS and Inventory. Manual entries linked to tasks or training open from the task or training path. Codex Copilot creates and edits recipes and manual entries, while Codex Bot reads shared recipes and manual entries without changing them.
The Restaurant Operating System
One system. Every part connected.
AICodex Copilot
Your AI operator for every location
Ask across every location, then act in the same conversation.
Learn moreOperationsControl your operation
Opening, closing and every checklist, with photo proof and alerts.
Learn moreTraining and LMS
Train by role
A path for every role, tests and a manager's sign-off.
Learn moreInventory
Control your margins
Invoices, counts and waste, and food cost at every location.
Learn more