Restaurant Codex Operations is the task and follow-up module for restaurant groups. It schedules recurring work such as opening lists, line checks, temperature logs and deep cleans, then shows completion, photos, skips and missed tasks across locations.
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Operations
ExecuteControlIs it happening in the restaurant?
Run every location to the same standard.
Put opening lists, shift tasks and follow-up on a schedule, then see what got done across your locations.
Trusted by restaurant groups in 5 countries
You start Monday with opening lists, line checks and closing tasks spread across your locations, then piece together what happened from separate staff updates before planning tomorrow’s shifts.
Every location
Every location starts on the same plan.
Schedule opening, closing and shift tasks by day and role in each location’s time zone. Copy tasks between locations or create them for every location.
- Opening
- At Northside, the opener starts the 6:00 AM opening list on schedule.
- Bar setup
- On Friday, the Riverside bartender completes the PM bar setup task.
This week's scheduleAll locations
6:00 AMOpening listNorthsideRiversideLakesideDowntown
11:30 AMLine checkNorthsideRiversideLakesideDowntown
4:00 PMBar setupNorthsideRiversideLakesideDowntown
11:00 PMClosing listNorthsideRiversideLakesideDowntown
Each location runs on its own time zone.
Photo proof
Proof stays with the work.
Required photos block completion and record who took them and when. Managers rate completed work from 1 to 10, comment or reopen it.
- Line check
- During Friday’s line check, the line cook submits the required photos before finishing.
- Manager review
- After Sunday’s deep clean, the GM reopens the task for another pass.
Line check · PMRiverside 2/2
Taken by Mateo V. · 5:42 PM
Completed
Task alerts
Follow-up reaches the right people.
Assignees get a push about 30 minutes before due. Managers get an alert about an hour late, plus a morning plan and end-of-day scoreboard.
- Due soon
- Half an hour before prep is due, a prep cook gets a due-soon push.
- Late task
- When Riverside’s bar setup runs late, the shift manager sees an alert about an hour later.
Due soon · Bar setupTo Priya S., bartender4:00 PM
Overdue · Bar setupTo Priya S.4:30 PM
Still not done · RiversideTo Riverside's managers5:30 PM
End of day · 23 done, 1 skipped, 1 missedScoreboard to managers11:40 PM
Owner view
Find missed work across locations.
Compare locations side by side, follow photos as they arrive and track a fair score: skips with reasons and days off do not count as misses.
- Location view
- On Monday, the owner compares Downtown and Northside’s completion scores side by side.
- Live feed
- After a Riverside closing task, the dish lead’s photo appears in the live feed.
Compliance today
Northside96%
Riverside88%
Lakeside93%
Downtown91%
A skip with a reason is not a miss.
Live activity Live
Dining room resetNorthside · just now
Cash dropDowntown · 4 min ago
Closing listRiverside · 8 min agoA day at one location
A day at Northside.
MorningManagers
Managers receive today’s task plan for their location.
30 minutes beforeAssignee
The assigned team member gets a due-soon push before the task is due.
At due timeAssignee
The task turns overdue, and the assignee sees it under Overdue.
An hour lateLocation managers
Location managers get a still-not-done alert, even during quiet hours.
End of dayManagers and staff
Managers get a done, skipped and missed scoreboard. Staff get a recap.
Two apps, one set of records
The dashboard · owners and managers
The dashboard for managers.
- Compare every location’s pending and completed tasks side by side.
- Review photos and task history, including lateness, notes and skips.
- Rate completed work or reopen a task for another pass.
The staff app · the team on shift
The staff app on shift.
- See today’s tasks, overdue work and what’s coming next.
- Open the linked manual entry or recipe from task details.
- Complete tasks with notes and up to five camera photos.
AICodex Copilot
Keep task follow-up moving across locations.
From the dashboard, Codex Copilot creates or edits schedules, marks a day’s task done or skipped and reports missed tasks and compliance trends.
Assign the opening checklist to Northside’s AM team every weekday.
Mark Riverside’s missed cash drop as skipped with the reason equipment broken.
Create a daily temperature log for all four locations.
Move Downtown’s closing task to the PM shift.
Avenida Café Bistro
2 hours saved every day.
Opening and closing became easier to operate with visibility and less direct supervision.
Salomon · Avenida Café Bistro
Customer result
Walk through how task follow-up works across your locations.
Book a Restaurant Codex demo
We'll look at your opening and closing routines, where photo proof matters and how late work reaches the right manager.
30 minutes, on your restaurants. Pricing per location, quoted on the call.
FAQ
Questions owners ask us.
Team members add the staff app to a phone home screen from a browser. After an SMS invite or QR code, they sign in with a code sent by text, with no app store, email or password.
Bring the recurring work you want to schedule, such as opening lists, line checks and deep cleans. The 8-Week Implementation Program includes weekly one-on-one meetings, hands-on support and ongoing guidance from the Restaurant Codex team.
Create a task for one location or all locations, then copy it to another location. Restaurant Codex flags people who do not work there and adjusts the task time to that location’s time zone.
Each person chooses English, Spanish (Latin America) or Portuguese (Latin America). Owners access every location, managers access their locations and staff use the staff app. Owners, admins, GMs and managers work in the dashboard.
Operations tasks can link to Knowledge Base manual entries and recipes, which staff open from task details. Codex Copilot works across Operations, Knowledge Base, Training and LMS and Inventory, within the records and locations each person can access.
The Restaurant Operating System
One system. Every part connected.
AICodex Copilot
Your AI operator for every location
Ask across every location, then act in the same conversation.
Learn moreKnowledge BaseProtect your standards
Recipes, SOPs and policies, shared with the teams that need them.
Learn moreTraining and LMS
Train by role
A path for every role, tests and a manager's sign-off.
Learn moreInventory
Control your margins
Invoices, counts and waste, and food cost at every location.
Learn more