Restaurant Codex Inventory is inventory software for restaurant groups. It uses counts, supplier invoices and daily sales to show food cost, buying needs and waste by location, with an all-location roll-up for owners.
Discover how much money you could recoverCheck your ROI
Inventory
MarginWhat is the operational impact?
Control food cost across every location.
Turn counts, supplier invoices and daily sales into food cost, buying priorities and a clear view of waste at every location.
Trusted by restaurant groups in 5 countries
On Monday, you pull supplier invoices, count sheets and sales from different places, then try to work out what changed before placing orders for every location in the group.
Supplier invoices
Approve invoices with prices in view.
Upload an invoice photo or PDF. AI reads lines, matches items or proposes new ones, flags increases over last price paid and blocks duplicates per location.
- Produce invoice
- Friday's receiving lead photographs the invoice and reviews a flagged tomato price increase.
- New item
- An office manager uploads the dairy PDF, and Inventory proposes a new cheese item.
Avocados · case +8%
Last paid$44.40This invoice$48.00
Harbor Produce · reviewed before you approve
Already received at DowntownSame supplier and invoice number. Not added twice.
Blind counts
Catch count differences before they linger.
Staff count blind on a phone by area or store. Managers confirm or revert flags for above-book counts or faster-than-usual use, with a reason.
- Walk-in
- At Riverside, a line cook counts salmon in cases without seeing book quantities.
- Back bar
- Before Saturday service, a bartender records gin in ounces without seeing the book quantity.
Count · Walk-in Book quantities hidden4/4
Chicken thighs4 cases
Roma tomatoes2 crates
Whole milk Faster than usual6 gallons
Butter3 cases
Saved under the counter's name. The manager confirms.
What to buy
Send suppliers the right order quantities.
Items below target show the quantity needed to reach target, grouped by the supplier who last invoiced them. Copy, print or send by email or WhatsApp.
- Produce order
- The sous chef prints Lakeside's produce list with quantities needed to reach target.
- Dairy order
- At Downtown, a shift manager sends the below-target milk list to its supplier by WhatsApp.
Harbor ProduceBelow target
Roma tomatoes3 cases
Baby spinach4 bags
Sent
Valley DairyBelow target
Heavy cream2 cases
Unsalted butter1 case
Sent
Food cost
Tie daily sales to food cost.
Enter daily net sales to track food cost between counts. Review status, eight-period trend, dollar gap to target and waste by reason, item and shelf.
- Breakage
- During Saturday dinner cleanup, the dishwasher logs a broken glass as breakage.
- Sales row
- At Lakeside, a location manager enters Tuesday's net sales before reviewing that period's food cost.
Food cost · LakesideLast 8 counts On target
28.4%Target 30%
Waste · 30 days
Over-production42%
Spoilage28%
Prep error18%
Breakage12%
Logged by staff as it happens.
A normal week
Inventory moves through a normal week.
ReceiveManager
Upload an invoice photo or PDF, review matched lines and approve stock receipt.
CountStaff
Count stock by area or store on the phone without seeing book quantities.
Log wasteStaff
Record spoilage, prep errors or returns as they happen and choose a reason.
Enter salesManager
Add daily net sales in one row to complete the food cost view.
Food costStatus, trend and dollar gap to target by location.
What to buyItems below target, quantities needed and supplier grouping.
Where waste goesTotals by reason, item and shelf over 7, 30 or 90 days.
Two apps, one set of records
The dashboard · owners and managers
Run inventory from the dashboard.
- Review food cost status and its eight-period trend across locations.
- Approve invoices after reviewing flagged price changes.
- Confirm or revert flagged counts, with a reason.
The staff app · the team on shift
Record stock work on shift.
- Count stock by area without seeing book quantities.
- Log waste with a reason as it happens, without seeing costs.
- Pause a count draft and resume it later.
AICodex Copilot
Handle routine inventory work across locations.
In the dashboard, Codex Copilot works across inventory records to receive invoices, file counts, adjust stock, log waste, enter sales and approve invoices.
Receive Northside's produce invoice and flag changes from the last price paid.
File this morning's Riverside walk-in count as a draft.
Adjust Downtown's olive oil stock to match the count I entered.
Log Lakeside's overcooked salmon as a prep error.
Quanto Basta
28% margins, consistently.
Menu engineering and inventory created greater control over food cost and waste.
Jorge Merino · Quanto Basta
Customer result
Also running on Restaurant Codex
All customers- Mercado 24Guatemala CityLatin America's 50 Best Restaurants, No. 42 on the 2025 list
- Koli Cocina de OrigenMonterreyOne MICHELIN Star
- Molino ProjectSeoulEscondido: One MICHELIN Star
See what food cost looks like at every location.
Book a Restaurant Codex demo
On a demo, we look at your item list, a few recent invoices and how you count today, then how food cost and waste show up by location.
30 minutes, on your restaurants. Pricing per location, quoted on the call.
FAQ
Questions owners ask us.
The staff app installs from a browser to a phone home screen, with no app store, email or password. After an SMS invite or QR code, team members sign in with a code by text. English, Latin American Spanish and Latin American Portuguese are available per person.
Yes. Inventory gives owners food cost by location and an all-locations roll-up in the dashboard. Each location tracks counts, supplier invoices and daily sales. Owners have access to every location, while managers see their assigned locations.
Restaurant Codex runs an 8-Week Implementation Program with weekly one-on-one meetings, hands-on support and ongoing guidance. The team works with your group through rollout.
Start with your item list. Enter counts, supplier invoices and daily net sales to get inventory results. Recipe mapping and a POS sales feed are not required to start. Upload a PDF or up to five photos of a supplier invoice.
Inventory is one of four modules alongside Operations, Knowledge Base and Training and LMS. Codex Copilot works across records in every module within each person's access. POS sales feeds and supplier ordering are custom integrations through the Restaurant Codex development team.
The Restaurant Operating System
One system. Every part connected.
AICodex Copilot
Your AI operator for every location
Ask across every location, then act in the same conversation.
Learn moreOperationsControl your operation
Opening, closing and every checklist, with photo proof and alerts.
Learn moreKnowledge Base
Protect your standards
Recipes, SOPs and policies, shared with the teams that need them.
Learn moreTraining and LMS
Train by role
A path for every role, tests and a manager's sign-off.
Learn more